Did you know that according to the survey entrepreneurs spend more than a third of their workweek on tasks like emails, invoicing and data entry.
That’s a lot when you think about it, the time you could spend on strategy, meetings, or planning business expansion. But how can you decide what to delegate? We created a PDF with 300 services you can delegate, where you can check examples.
It can be anxious to give part of your work to someone else, but if you’re feeling overwhelmed with unfinished tasks in administration, finances, or marketing, it might be the right time to hire a virtual assistant.
New Survey Reveals Productivity Blind Spot For Entrepreneurs
Here are few ideas on where to find virtual assistant, generalists or specialized ones:
Upwork: My longest love is definitely Upwork. Talents across the globe have their profiles, portfolios, and payment system all in one place. So if you’re looking for a VA there, you have the option to post a job with a description, hourly rate/project $$, and duration of the work.
FB Groups: There are different groups on Facebook with virtual assistants, like VA Savvies, The Handbookers VA, where you can post your open call.
LinkedIn: As a professional network, LinkedIn is also a good option. Here you can see a profile like on Upwork, and maybe—or maybe not—a portfolio.
Teams of skilled VAs: Work with a team of skilled VAs specialized in different areas with a monthly retainer. That’s what we’re doing here. As an all-women team, we’re focused on async, remote work with years of experience. You can check our success stories HERE.
According to a Gallup study, CEOs who excel at delegating generate 33 percent higher revenue. Not all tasks can be delegated, such as strategy meetings, but it is important who you delegate to. You want an expert with a professional work ethic and clear communication.
When delegating, there should be time to get to know your team or partner. At ASYNC, we spend time getting to know our clients—when their birthday is, the name of their dog, and even what costume they want for Halloween with their family.
There should also be a clear set of expectations. For example, tasks could include:
-Posting weekly blog posts with light SEO and updating the community on news
-Writing and publishing monthly newsletters (less than 500 words) with design in Canva.
What we love most is the customization, every business is different.
Few Tips from ASYNC
Decide your pain points: Identify repetitive or boring tasks, like updating spreadsheets, following up with leads, or content creation. Think about tasks that prevent you from planning strategically or require skills you don’t have (social media, design, admin systems).
Make a delegation list: Once your pain points are clear, write a list of tasks you can delegate.
Research the best way to hire: Consider whether an in-house hire, freelancer, or agency fits your needs.
Write a clear job description: Create a detailed description of what you’re looking for. At ASYNC, we provide a simple PDF template for posting your first VA job. Our onboarding process is easy, and we always offer 30-minute free consultations with customizable tasks that can be delegated. We’re also always open to a chat support and you can contact us HERE.
How many hours do you need?
This depends on your workload, which is why collaboration is so valuable. You can start small, with 5 hours per week, and scale up to 30 hours per week/month, or adjust as needed. Trust is key. Tools like Toggl help track hours so teams can adjust weekly or monthly as your business fluctuates.
Delegating effectively frees you to focus on growth, strategy, and the parts of your business you love most without getting bogged down in tasks that don’t move the needle.
With love,
async team
